Privacy and Cookies policy What we do with your data
Privacy and Cookies Policy
autodotbiography® will only use your information to fulfill our contract with you.
We, Autodotbiography Limited (“ADB”), take the privacy of your information very seriously. This privacy and cookies policy (the “Policy”) explains how and for what purposes ADB uses the information collected about you via the website at www.autodotbiography.com (the “Website”). All such information will be processed and used in accordance with the Data Protection Act 1998 and the Privacy and Electronic Communications (EC Directive) Regulations 2003 (or any successor legislation including the General Data Protection Regulation (EU2016/679)) (“GDPR”). If you have any queries about the Policy, please get in touch with ADB using the contact details set out below and ADB will do its best to answer your questions. Words with capitals used in the Policy shall have the same meaning as the meaning given to them in the Terms https://www.autodotbiography.com/about/terms-and-conditions
ADB may, at its sole discretion, change this Policy at any time in which case such amended policy will be viewable on this web page. The changes will apply to your use of the Website and the Services (as applicable). If you do not wish to accept these new terms you should not continue to use the Website and if applicable contact ADB with a view to terminating any Account you hold with us (in accordance with the Terms). Your continued use of the Website or Services indicates your agreement to be bound by any revised policy.
This Policy was last changed on 24 May 2018
2. Personal data and content that ADB collects from you
ADB will collect the following personal data from you:
· first name;
· second name;
· e-mail address;
· postal address; and
· telephone number.
When you open your Account with ADB, ADB asks you to provide a password to enable you to securely use the Website. Please keep this password safe and secure.
Once you have opened your Account you can start writing your life story including entering additional personal data about yourself. This Personal Data may be in the form of postings, messages, text, files, images, photos, videos, sounds, or other materials you upload for your life story (“Your Content”).
3. Your use of third party personal data
ADB recognises that you may wish to include references to individuals in your life story that can be used to identify them and that might constitute personal data (under applicable data protection legislation).
It is your responsibility to make sure that you comply with the law covering this content.
ADB deems you to be both data controller and data processor in relation to such third party personal data and to be solely responsible for the way in which you process it using the Website. ADB refers you to the following website to assist you in ensuring that you comply with your obligations to third parties when using personal data about them under applicable data protection legislation: www.ico.gov.uk.
4. Information ADB receives from third parties
Third party Links
Where the Website contains links to other websites and resources provided by third parties, these links are provided for your information only. ADB has no control over the contents of those websites or resources, and accepts no responsibility for them or for any loss or damage that may arise from your use of them. ADB is not responsible for the privacy policies and practices of third party websites and ADB encourages you to read their privacy policies.
5. How ADB uses your Personal Data and Your Content
ADB will use your Personal Data in order to:
· administer your account;
· process orders submitted by you;
· carry out marketing analysis and make general improvements to the Website;
· to obtain your views or comments on the product and services ADB provides.
ADB will only use Your Content with your express permission. For example, to convert your life story into book form and to produce further copies of your life story should you order them.
ADB will also use your Personal Data to send you further information about its products and/or services including newsletters, special deals, sales and promotions. You can tell ADB to stop this at any time by sending an e-mail to firstname.lastname@example.org, writing to ADB at 3 Palace Grove, London SE19 2XD, England or calling ADB on +44 (0) 208 653 5933.
6. Grounds for processing
Grounds for processing your personal data
ADB processes your Personal Data in a number of different ways.
ADB processes your Personal Data to provide its service and, under Article 6(1) of the GDPR, is required to have lawful grounds for doing so.
ADB relies on the ground that its processing of your Personal Data is necessary for the performance of its contract with you to provide you with ADB’s service.
ADB also relies on the processing ground known as ‘legitimate interests’, it being ADB’s position that it is in ADB’s legitimate interests to process this Personal Data to both maintain and improve the service it offers to users and, also (as and when permitted by law), to market its products/services to you.
In terms of your Personal Data contained in Your Content that is processed via ADB’s Platform to create your life story, ADB relies on your consent to collect and process such Personal Data.
Your grounds for processing third party personal data in your life story
As noted above, in “Your use of third party personal data” ADB recognises that you may wish to include references to third party individuals in your life story that may identify them and constitute personal data (under applicable data protection legislation).
ADB deems you to be both data controller and data processor in relation to such third party personal data and to be solely responsible for the way in which you process it.
ADB requests that, where possible, you don’t identify such individual but, where you do so, it is your responsibility to ensure that you have your own valid legal grounds under the GDPR to include such personal data in your life story. ADB refers you to the following website to assist you in ensuring that you comply with your obligations to third parties when using personal data about them under applicable data protection legislation: www.ico.gov.uk.
7. Tell-a-Friend/Gift Vouchers
The Website may allow you to send details of ADB and its products and services or ADB gift vouchers to your friends by e-mail. Before you use our “tell-a-friend” or “gift voucher” service please satisfy yourself that your friend will want to receive the email from you. Before ADB sends on your “tell-a-friend”/”gift voucher” email ADB will check that your friend has not previously asked us not to send emails to them about ADB’s products and services. On the basis this is not the case, ADB will send on your email and message to your friend and in doing so confirm to them who ADB is.
8. Data Storage and security
Your Content and Personal Data will be stored on ADB’s servers for the period that you have an Account with ADB and for 6 months after the expiration or earlier termination of your Account. At any point during your use of the Platform, you will be able to access and download all of the Personal Data which ADB holds on you and you are also able to delete/edit this data if you require. During this 6 month period following termination or expiration of your Account, ADB will ask you whether you want an electronic copy of your life story to be sent to your nominated e-mail address. If you confirm you do, then ADB shall send it you at your nominated e-mail address. If you confirm you don’t or fail to respond to ADB’s request within a 6 month period ADB will then delete all Your Content and your Personal Data from its servers.
ADB is aware of our obligations under applicable data protection legislation to have in place appropriate technical and organisational measures to protect against unauthorised or unlawful processing of your Personal Data and Your Content and against any accidental loss, destruction, or damage to, your Personal Data and Your Content. ADB has implemented technology and policies to safeguard your Personal Data and Your Content against this.
9. Sharing information with third parties
ADB shall not pass your Personal Data or Your Content to any third parties (other than as described in this paragraph). Your Personal Data and Your Content may, subject to ADB’s obligations to comply with applicable data protection legislation, be shared with the following third parties:
(a) ADB’s data protection regulator, the Information Commissioners Office (“ICO”);
(b) Highrise HQ, LLC., which carry out certain customer relation management services for ADB
(c) MailChimp, LLC., which carry out user communication services for ADB;
(d) Jacquie Lawson, which carries out user communication services for ADB;
(e) to a third party as part of a sale of some or all of ADB’s business and assets to any third party or as part of any business restructuring or reorganization (ADB will take steps with the aim of ensuring that your privacy rights continue to be protected); and
(f) In anonymised form, ADB may share your Personal Data with Data aggregators and platform providers as part of an analysis of user metrics or sales performance.
Other than as set out above, ADB will not disclose any of your Personal Data and Your Content without your permission to anyone unless ADB is required by law to do so (for example, if required to do so by a court order or for the purposes of prevention of fraud or other crime).
10. Transferring your information outside of Europe
As part of the services offered to you through the Website, the Personal Data and Your Content that you provide to ADB may be transferred to countries outside of the European Economic Area (“EEA”). Where ADB does transfer the Personal Data and/or Your Content to such countries it takes steps to ensure that such transfer is deemed “adequate” under applicable data protection legislation.
The Information Advertising Bureau provides in-depth information about cookies. Their website at www.allaboutcookies.org also tells you how to remove cookies from your browser.
12. Changes to your details
ADB aims to keep its information about you as accurate as possible. If you would like to review or change the details you have supplied ADB with, please contact ADB as set out below or use the “Change Personal Details” section of the Website.
13. Use of forums or chat rooms
The Website may from time to time include chat rooms, forums, message boards, and/ or news groups on which you can post information. Any information that you post in these areas becomes public information and you should always be careful when deciding to disclose your personal details as part of that information.
14. Contact ADB
You can contact us using the details set out below if you wish to: (i) access a copy of the Personal Data and/or Your Content that we hold about you; (ii) correct any terms of Personal Data and/or Your Content that we hold about you; and/or (iii) have any items of Personal Data and/or Your Content that we hold about you erased or object to our processing of such items of Personal Data and/or Your Content.
If at any time you would like to contact ADB with your views about ADB’s privacy practices, or with any enquiry relating to your Personal Data, you can do so by sending an e-mail to email@example.com, writing to ADB at 3 Palace Grove, London, SE19 2XD, England or calling ADB on +44 (0) 20 8653 5933.